Friday Film: Vendor Application

Friday September 8, 2017

Set-up: 2:00pm – 5:30pm
Sales: 6:00pm – 10:00pm

Application is FREE

Will require:

  1. Certificate of Insurance Naming the Town of Gypsum as additional insured
  2. Collect all State of Colorado and Town of Gypsum Sales Tax

**ALL APPLICATIONS ARE DUE MONDAY SEPTEMBER 4, 2017**

Vendor Rules & Regulations

1. Vendor are required to have appropriate extension cords to connect to an outdoor generator. If 50 amp or 30 amp circuit s required, it MUST be a twist lock cord. 

2. Vendors are to keep their booth areas clean and attractive at all times.
3. Please bring your own electric cords and water hoses and splitter if needed.
4. The event is held outside, so suitable protection from the sun, wind and rain is suggested. There is no rain date and there are no refunds for weather.

ITEMS YOU MUST PROVIDE AT CHECK-IN

  1.  Your appropriate fire extinguisher
  2.  Your State sales tax license 
  3.  Certificate of insurance naming Town of Gypsum and Ridley’s Market as additional insured.
  4.  Each food vendor who is cooking or warming food must have at least one 2A-10-BC fire extinguisher (a 5 lb. dry chemical) in their booth. Please show your fire extinguishers to the event coordinator during set-up.
  5.  Electricity has been included in your application but it is limited to your approved application’s allotment. 
  6.  Health regulations: All vendors are required to comply with Colorado State, Eagle County and Federal Health Food truck code. If the Health Department finds your booth in violation, Town of Gypsum is held harmless. Further, if your booth is shut down, vendor fees are not refundable.

Questions?

Krista DeHerrera, Town of Gypsum Event Coordinator
Office: 970-524-1727, Cell 970-376-4393 or kdeherrera@townofgypsum.com

Colorado
Please note the total booth dimensions including depth, and hitch extension.
If you are a self contained trailer of food truck:
REGULATIONS AND LIABILITY Taxes - VENDORS are required to collect 7.4% sales tax, 3.0% for Town of Gypsum, 1.5% for Eagle County & 2.9% for State. A list of all participants will be submitted to Eagle County and the State of Colorado for tax collection purposes. We will provide tax collection information and the website where you can submit following the event. Liability - VENDOR PARTNER shall indemnify and hold Town of Gypsum and Town of Gypsum staff, volunteers, the Gypsum Chamber of Commerce and Ridley’s Market harmless from any claim or cause of action arising out of or in connection with the acts or omissions of VENDOR PARTNER under this Agreement, and shall reimburse Town of Gypsum for any costs, including, but not limited to, reasonable attorney’s fees incurred in defense against any such claim in addition to any other remedy available to Town of Gypsum. Loss or Theft - All work is displayed/sold at the risk of the VENDOR. The organizers of the event are not responsible for loss, theft or damage to any artwork, display facilities or person. Resolution of Disputes - A dispute arising in any manner as a result of, or in any way related to this Agreement, the parties hereto agree to submit the same to mediation and/or arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party SHALL be rewarded reasonable attorneys’ fees and costs including arbitration fees incurred as a result of said dispute. Agreement Modifications - No prior or present Agreements or representations shall be binding upon any of the parties hereto unless incorporated in the Agreement. No modifications or changes in the Agreement shall be valid or binding upon the parties unless in writing, executed by the parties to be bound hereto. Violations - VENDOR PARTNER acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of the VENDORVENDOR PARTNER’s participation from Town of Gypsum without Participation Fee. Governing Laws - This Agreement shall be governed by the laws of the State of Colorado, and the health, sanitation and fire regulations of Town of Gypsum and Eagle County. Any participant not observing event rules will be subject to removal from the event, with all fees forfeited. I have read and understand all information given with this application/contract including Vendor Guidelines.
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